Scenario:
You've been put in charge of planning a one day departmental training seminar with Dr. Melanie Dobler as the speaker. You must make travel arrangements for the speaker, reserve a company room large enough for the number of people attending, and requisiton any necessary items, such as computer and screen for a Powerpoint presentation,chairs, tables and photocopies of training materials. In addition, arrange for two breaks and a casual lunch.
Write a memo that outlines the arrangements you've made.
I'm confused on who I'm suppose to be addressing....Im not sure if I'm suppose to be letting all employees who will be attending the seminar know what the final arrangements will be or what?
So far....
TO: BBB Inc. Staff Members
FROM: Kelly Lindley,Department
Manager
DATE: October 1,2009
SUBJECT: Taining Seminar Arrangements
I would like to take a moment to update everyone with the current arrangements that have been made for the departmental training seminar scheduled for Saturday,October 10,2009.
The seminar will take place at the Hampton Inn Hotel,in the main banquet room at 8:00am. You must check in at the front desk at least fifteen minutes prior to the event. Two, fifteen minute breaks have been scheduled. Break #1 will be from 10:15-10:30 and break #2 will be from 3:00-3:15. Also included in the schedule will be a casual, buffet style lunch that will be served from 12:30-1:30. We are anticipating the seminar to end around 5:00pm.
We have also requested some necessary items for the training seminar such as...a computer and screen for a Powerpoint presentation,chairs,tables and photocopies of training materials.
If anyone has any questions or would like to request any other items pertaining to the upcoming training seminar, please feel free to contact me.
My phone number is 555-555-555 ext. 231
We hope to see everyone there!!!
Im on the same paper. Just started it today. Im taking my time and figuring out if it would be better to address it to the Dr., the employees of the company, or someone in charge of traveling speakers.
TO: BBB Inc. Staff Members
FROM: Kelly Lindley, Department Manager
DATE: October 1, 2009
SUBJECT: Training Seminar Arrangements
I would like to take a moment to update everyone with the current arrangements that have been made for the departmental training seminar scheduled for Saturday, October 10, 2009.
The seminar will take place at the Hampton Inn Hotel, in the main banquet room at 8:00 am. Please check in at the front desk at least fifteen minutes prior to the event. It is important to be punctual.
We have scheduled two fifteen-minute breaks during the seminar. Break #1 will be from 10:15-10:30 and break #2 will be from 3:00-3:15. This will give everyone an opportunity to refresh themselves and network with fellow attendees.
A casual, buffet-style lunch will be provided from 12:30-1:30. Please use this time to relax, enjoy the meal, and engage in casual conversations with your colleagues.
We have ensured that all necessary items for the seminar are in place. These include a computer and screen for the PowerPoint presentation, chairs, tables, and photocopies of training materials. Every effort has been made to create a comfortable and conducive learning environment for everyone.
If anyone has any questions or would like to request any other items pertaining to the upcoming training seminar, please feel free to contact me at 555-555-555 ext. 231. Your satisfaction and comfort during the seminar are our top priorities.
We hope to see everyone present at the seminar, ready to learn and grow together as a team.
Best regards,
Kelly Lindley
Department Manager