how you would approach creating a negative message for a superior? VERSUS creating a message for a colleague, subordinate or fellow student.

How would I approach creating a negative message for a superior?

Very carefully!

Of course, you need to be polite and diplomatic. Choose your words carefully.

What are your thoughts on this question?

"When sending a negative message to peers or subordinates you should describe the problem, present alternatives, and ask for input or action. With the superior you want to help or suggest and with the subordinate you are asking for suggestions" http://answers.yahoo.com/question/index?qid=20060830050606AACEvV3

"Tell your superior the problem without sugar coating it or shifting blame. Then prepare to tell him what you're going to do about resolving it. It's one thing to make mistakes or deliver bad news, but if you can't accept responsibility by helping resolving it, then you may as well walk out the door.

Its better they hear this from you firsthand than a shifty coworker or an angry customer. The very least, you've prepared your superior when they're confronted with these issues."
http://answers.yahoo.com/question/index?qid=20070915184626AAMJKzG

When creating a negative message, regardless of whether it's for a superior, colleague, subordinate, or fellow student, it's important to approach the task with professionalism and sensitivity. Here's how you can create a negative message for each scenario:

1. Negative message for a superior:
- Start by addressing your superior respectfully, using appropriate salutations and their proper title.
- Clearly state the purpose of the message in a concise and direct manner. Be specific about the issue or problem that needs to be addressed.
- Provide all relevant information and any supporting evidence.
- Offer potential solutions or suggestions to resolve the issue.
- Keep the tone professional, respectful, and polite throughout the message.
- Close the message by expressing your willingness to discuss the matter further or take any necessary actions.

2. Negative message for a colleague:
- Begin with a friendly and polite greeting to maintain a positive relationship.
- Clearly state the issue or concern, but maintain a constructive tone.
- Use "I" statements to express your viewpoint, focusing on specific incidents or observations.
- Offer suggestions or alternative approaches to resolving the issue.
- Avoid accusatory language or personal attacks.
- Close the message on a positive note, expressing your hope for a resolution or the opportunity to discuss the matter further in person.

3. Negative message for a subordinate:
- Start with a clear and respectful opening, using appropriate greetings.
- Clearly articulate the concern or issue that needs to be addressed, providing specific examples or evidence if necessary.
- Offer guidance or suggestions for improvement, keeping the tone constructive and supportive.
- Clearly communicate expectations and any repercussions if appropriate.
- Provide resources, assistance, or opportunities for the subordinate to rectify the situation.
- Close with a positive note, affirming your continued support or willingness to address any questions or concerns.

4. Negative message for a fellow student:
- Begin by addressing the fellow student in a polite and respectful manner.
- Clearly state the situation or issue that needs to be discussed, focusing on facts and objective observations.
- Offer suggestions for improvement or potential solutions, if applicable.
- Avoid judgmental language or personal attacks.
- Communicate your willingness to collaborate or seek help if needed, emphasizing the importance of working together.
- Close the message by expressing optimism for a positive outcome or suggesting a meeting to discuss the matter further.

Remember, regardless of the recipient, it's essential to maintain professionalism, clarity, and respect when crafting negative messages.