What are the functions of three common computer software applications for the business world available on the market today? How are they used in business organizations?
Look up each of these at http://en.wikipedia.org/wiki/Main_Page
Microsoft Word
Microsoft Excel
Microsoft Access
Lotus Notes
and any other programs you can think of.
Three common computer software applications for the business world are:
1. Word Processing Software: Word processing software, like Microsoft Word or Google Docs, is used for creating, editing, and formatting text-based documents such as letters, memos, reports, and proposals. It provides tools for spell checking, document formatting, inserting images or graphs, and collaborating with others. Businesses use word processing software to create and share professional-looking documents, streamline communication, and maintain records.
To use word processing software in a business organization:
- Open the software and start a new document or open an existing one.
- Type or paste the desired text into the document.
- Utilize features like font formatting, paragraph styles, and page layout settings to customize the document's appearance.
- Insert images, tables, or other elements as needed.
- Collaborate with others by sharing the document for editing or reviewing.
2. Spreadsheet Software: Spreadsheet software, such as Microsoft Excel or Google Sheets, is used for organizing, analyzing, and calculating numerical data. It provides a grid-like interface with cells that allow users to enter data, perform calculations, and create visual representations like charts or graphs. Businesses use spreadsheet software for tasks such as budgeting, financial analysis, inventory management, and data tracking.
To use spreadsheet software in a business organization:
- Open the software and create a new spreadsheet or open an existing one.
- Enter data into cells, either manually or by importing from other sources.
- Use formulas, functions, and mathematical operations to perform calculations or analyze the data.
- Customize the appearance and layout of the spreadsheet.
- Create charts, graphs, or pivot tables to visualize and summarize the data.
3. Presentation Software: Presentation software, for example, Microsoft PowerPoint or Prezi, is used for creating visually engaging slideshows or presentations to communicate information effectively. It allows users to combine text, graphics, animations, and multimedia elements to deliver messages in a dynamic and organized manner. Businesses use presentation software for sales pitches, training sessions, project updates, and conferences.
To use presentation software in a business organization:
- Open the software and start a new presentation or open an existing one.
- Create slides and add content such as text, images, charts, or videos.
- Organize the sequence of slides and apply visual themes or templates for consistent design.
- Add animations or transitions to enhance the delivery of the presentation.
- Present the slideshow using a projector or share digitally with others.
By utilizing these software applications, business organizations can streamline their document creation, data analysis, and presentation tasks, leading to improved productivity and effective communication.