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English writing a memo

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please take a look at what I have so far. I need to write a memo using the information below any thoughts or ideas would be great thanks for all of your help :) note must be 6-15 sentences be sure to follow all the rules of grammar,spelling,usage,punctuation. and writing business e- mails.

The scenario..

You've been put in charge of planning a one- day departmental training seminar with Dr. Melanie Dobler as the speaker. You must make travel arrangemnets for the speaker, reserve a company room large enough for the number of people attending, and requistion any necessary items such as a computer and screen for a PowerPoint presentaion , chairs, tables and photo copies of training materials. In addition, arrange for two braks and a casual lunch. write a memo on that outlines the arrangements you've made.

ok this what I have so far

Interoffice Memo

TO: Sarah Thomas

From: Kaleigh Anne Peters Medical office assistant.

Date: June 4,2008

Subject:Departmental Traing seminar

This is to inform you of our one day departmental training seminar with Dr. Melanie Dobler. I wanted to confim the travel arragements that I made with you on May 20,2008 for Mrs Dobler. I glad to know that you were able to obtain "Truman" room. which will easily accomadate the 40 people which will be attending. I was also checking on the requistion that I had sent you regaurding the items that are needed such as a compuer and screen for our PowerPoint presention,along with enough tables and chairs and the photocopies of our training manuals.

Please feel free to call me at (518) 555-555 ext. 567 if you have any questions.


I am not sure what to do about the part regaurding the lunch any breaks

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