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English writing an e-mail

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please check this for me thanks very much. I need to write write an e-mail based on the following scenario (create it as a regular Word document , rather than as a"real" e-mail.

Your boss has asked you to set up a meeting with a client, Joceyln Talbot, for next Wednesday at 2:00 p.m. . He wants to meet at the King Charles Hotel on River Street and have a lunch meeting. He'll be taking along an assistant manager. Rory Webster, to share his ideas for the next project they're plannning. (note must be 6-10 sentences be sure to follow all the rules of grammar,spelling,usage,punctuation.
(business e-mails.

ok this what I so far.

Dear MS Talbot

I was just writing you on behalf of Mr Smith my boss. He would like to set up a meeting with you Below are the details.

Next Wednesday a 2:00 pm lunch meeting
At the King Charles Hotel on River Street

I would be grateful if you could let me know if you would be able to atetnd this metting. Please get back to me as soon as you can. Mr Smith will be taking along his assisant manager, Rory Wester which at that time he will share his idea for the new project that they are planning. Thank you inadvance for your time.

Kaleigh-Anne Peters
(then here I would have a made up e-mail address)

I was wondering being that this is not going to be sent as a "real e-mail" do I still something to do to show who the e-mail is for and the subject

  • English writing an e-mail -

    I am writing on behalf of Mr. Smith, my boss, to set up a meeting with you for lunch next Wednesday at 2:00 PM at the King Charles Hotel on River Street.
    Accompanying Mr. Smith will be his assistant manager, Rory Wester who will share an idea that he has for a new project. Please respond as soon as possible.


    Kaleigh-Anne Peters

  • English writing an e-mail -

    Good job consolidating the wording, Anonymous! Business emails should be as concise as possible, with the absolutely most important informtion in the first sentence. Sometimes that's as much as businesspeople have time to read.

    Yes, you should also have a subject line, and sometimes that subject line content determines if the email will be read at all. Make sure it's concise and accurate.

  • English writing an e-mail -

    I agree with Writeacher that Anonymous did a good job of consolidating the wording. However, the instructions require 6 to 10 sentences, and that revision only has 3 sentences. I tried, though to stretch it out -- but still could only come up with 4 sentences. Perhaps you could make up some details about the project.

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