If someone has time can someone help me out I have to create a plan for upper management and them do an outline how would i prepare the plan.
Any help will be great to start me off with. It deals with the topic of me being a secretary i am new in the job and i was asked to do so. And the boss send me a memo " stating that all departmental plans for the next
fiscal year were due by the end of the month, which was 10 days away. I have to prepared a formal plan.
How would i start out this plan....
Thank you for using the Jiskha Homework Help Forum. What sort of business is this. What is your department. Just saying a "plan for upper management" gives no direction whatsoever.
To start preparing your plan as a secretary, you can follow these steps:
1. Read the memo: Begin by thoroughly reading the memo from your boss. Understand the deadline and the expectations for the plan.
2. Clarify objectives: Identify the main objectives or goals of the plan. This could include improving departmental efficiency, increasing productivity, or reducing costs. Make sure you have a clear understanding of what upper management expects from the plan.
3. Collect information: Gather all the necessary information about the department, such as its current processes, workflow, and resources. This may involve conducting interviews with team members, reviewing existing documentation, or collecting relevant data.
4. Identify key issues: Analyze the information collected to identify any challenges or issues that need to be addressed in the plan. This could include identifying areas of improvement, potential bottlenecks, or any resource constraints.
5. Set priorities: Once you have identified the key issues, prioritize them based on their impact and importance. Determine which ones are most critical to address in the plan.
6. Develop strategies: Brainstorm and develop strategies to address the identified issues. Consider both short-term and long-term solutions, keeping in mind the resources and limitations of the department. Ensure that the strategies align with the overall goals of the organization.
7. Outline the plan: Create an outline for your formal plan. This will help you organize your thoughts and ensure that you cover all the necessary aspects. Start with an introduction, followed by sections addressing each key issue and the corresponding strategies. Include a timeline, budget, and any other relevant details.
8. Seek input and feedback: Share your outline with colleagues or supervisors for input and feedback. Their perspectives can help you refine your ideas and ensure a comprehensive and well-thought-out plan.
9. Write the plan: Once you have finalized the outline, start writing the plan. Use clear and concise language, and be specific about the actions to be taken, responsible parties, and expected outcomes. Follow any formatting guidelines provided by your organization.
10. Review and revise: After completing the initial draft, review the plan to ensure it is logical, coherent, and addresses all necessary points. Make revisions as needed to improve clarity or add missing information.
11. Finalize and submit: Once you are satisfied with the plan, finalize it and submit it to upper management by the deadline specified in the memo.
Remember, while creating a plan, use your position as a secretary to communicate effectively and gather necessary information from various stakeholders. Collaboration and communication are key in developing a successful plan for upper management.