Discuss how you would approach creating a negative message for a superior (such as a manager at work or an instructor) versus creating a message for a colleague, subordinate, or fellow student.

Answers from previous postings:

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http://www.jiskha.com/display.cgi?id=1160975714

http://www.jiskha.com/display.cgi?id=1153982715

Once you've figured out what you will write, please feel free to re-post and someone here will critique and proofread your work.

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Thank you for using the Jiskha Homework Help Forum. Here are some suggestions for writing negative messages!

1. http://www4.ncsu.edu/~jlarsen/w14r2.htm (for engineering & technology)

2. (Broken Link Removed) (general)

3. http://homepages.wmich.edu/~bowman/badnews.html

Remember that you don't want to be remembered as a "negative" but a "positive." So, if you present a negative message, be sure to list some "solutiions" that could be taken.

When creating a negative message for a superior, such as a manager or an instructor, it is important to approach the communication with professionalism and respect. Here is a step-by-step guide on how to create a negative message for a superior:

1. Determine the purpose and desired outcome: Before writing the message, clearly understand the purpose of the communication and the outcome you want to achieve. This will help you structure your message effectively.

2. Choose your words carefully: When addressing a superior, it is essential to use polite and professional language. Be respectful and avoid using aggressive or offensive language that may create friction or damage the working relationship.

3. Start with a positive note: Begin the message by acknowledging the positive aspects of their work or the situation. This helps establish a more constructive tone and shows that you value their efforts.

4. Be specific and provide evidence: Clearly state the issue or concern you have, providing concrete examples or evidence to support your claims. This will ensure that your message is based on facts rather than personal opinions or assumptions.

5. Offer potential solutions: Instead of solely focusing on the negative, offer potential solutions or suggestions that could address the issue at hand. This shows that you are proactive and willing to work towards a resolution.

6. Use an empathetic tone: Demonstrate empathy by considering the challenges and pressures your superior may be facing. This will help create a more understanding and supportive atmosphere, increasing the chances of a positive response.

7. End on a positive note: Conclude the message by expressing your confidence in their ability to handle the situation or make improvements. This leaves room for growth and improvement and maintains a positive working relationship.

When creating a negative message for a colleague, subordinate, or fellow student, the approach can be slightly different. Here are some additional considerations:

1. Maintain a friendly tone: Since you are addressing someone at the same level or lower than you, it is acceptable to adopt a more friendly and casual tone. However, make sure to remain professional and avoid language that may be misconstrued as disrespectful or condescending.

2. Address the issue privately: When communicating with a colleague or subordinate, it is preferable to address the issue privately rather than in a public forum. This shows respect for their privacy and helps to prevent embarrassment or resentment.

3. Offer assistance or support: Instead of just pointing out the negative aspects, offer assistance, guidance, or support to help them overcome the issue. This collaborative approach fosters a sense of teamwork and can lead to a more positive outcome.

4. Seek their perspective: Encourage open communication by asking for their perspective or insights on the situation. This shows that you value their opinion and are willing to listen, leading to a more constructive conversation.

Remember, the key is to maintain professionalism, respect, and a focus on problem-solving when delivering negative messages. By following these guidelines, you can effectively address concerns while maintaining positive relationships with your superiors, colleagues, subordinates, or fellow students.