Discuss how you would approach creating a negative message for a superior

This has been addressed on Yahoo:
http://answers.yahoo.com/question/index?qid=20060830050606AACEvV3

When you come up with your attempt to answer this, please re-post, and someone here will be happy to critique your thinking.

=)

One suggestion for giving a negative message to anyone is to first give positive points — what you like, what you think is effective, your concern or attachment to the topic under discussion.

Then you can give the negative aspect, clearly backing up your opinion with specific data.

If possible, it would be better if you would have specific options for dealing with these negative aspects.

I hope this helps a little more. Thanks for asking.

When creating a negative message for a superior, it is important to approach the situation with tact and professionalism. Here is a step-by-step approach to create an effective negative message:

1. Start with positive points: Begin the message by highlighting what you appreciate about your superior's work or the situation at hand. This sets a positive tone and shows that you value their efforts.

2. Mention specific concerns: Clearly state the negative aspect you want to address, but do so in a respectful and diplomatic manner. Be specific about the issue and provide relevant facts or examples to support your viewpoint.

3. Offer constructive suggestions: Instead of solely highlighting the problem, try to propose potential solutions or alternatives. This demonstrates that you are proactive and committed to finding a resolution rather than simply complaining.

4. Maintain a professional and respectful tone: Throughout the message, maintain a respectful and courteous tone. Avoid using derogatory language or making personal attacks. Remember, the goal is to provide valuable feedback, not to criticize or undermine your superior.

5. Proofread and revise: Before sending the message, proofread it to ensure it is clear, concise, and free of any errors. Check that your language remains professional and that your message effectively conveys your concerns and suggestions.

It would also be beneficial to practice talking about the negative message with a trusted colleague or mentor to gather feedback and improve your approach. Additionally, consider the specific context and dynamics of your professional relationship with your superior, as this may influence the way you deliver the message.

Remember, open and honest communication is crucial in the workplace. By approaching the situation thoughtfully and respectfully, you increase the likelihood of a productive conversation and a positive outcome.