What kinds of unwanted reactions might you get from readers of your messages? What steps would you take to ensure that the purpose of your message (whether informative, negative, or persuasive) is conveyed to your readers?
It's extremely important to express yourself clearly in written communications. If you don't, the reader will probably misunderstand you.
What other ideas do you have to answer this question?
I have always used this quote from Benjamin Franklin to explain to students how important using accurate language is.""For want of a nail a shoe was lost, for want of a shoe a horse was lost, for want of a horse a rider was lost, for want of a rider a army was lost, for want of an army a battle was lost, for want of a battle the war was lost, for want of the war the kingdom was lost, and all for the want of a little horseshoe nail."
If the right word is not chosen, then the listener/reader will not get the right message and what needs to be done will be left undone or done incorrectly and the end result may lead to greater problems.
When it comes to unwanted reactions from readers, there are a few possibilities to consider.
1. Misunderstanding: One common reaction is when readers misunderstand the message due to unclear or ambiguous language. This can lead to confusion, frustration, or even misinterpretation of the intended meaning.
2. Disagreement: Another reaction you might encounter is when readers have a strong disagreement with the content or perspective of your message. This can result in arguments, debates, or negative feedback.
3. Lack of engagement: Sometimes, readers might simply lose interest or become disengaged with your message if it fails to capture their attention or resonate with their interests.
To ensure that the purpose of your message is effectively conveyed, consider the following steps:
1. Be clear and concise: Use language that is straightforward and easy to understand. Avoid jargon, technical terms, or convoluted sentences that might confuse your readers.
2. Know your audience: Tailor your message to the specific audience you are addressing. Consider their background, knowledge, and interests to communicate in a way that resonates with them.
3. Use appropriate tone: Choose a tone that aligns with the purpose of your message. Whether informative, negative, or persuasive, adjust your language and style to convey the intended tone effectively.
4. Provide supporting evidence: If your message requires persuasion or providing information, include relevant facts, statistics, or examples to support your points. This helps to establish credibility and strengthen your message.
5. Anticipate objections: Consider potential counterarguments, differing viewpoints, or areas of disagreement. Address these concerns within your message to show that you have considered alternative perspectives.
6. Seek feedback: Before sending your message, ask for feedback from a trusted colleague or peer. They can provide valuable insights and help identify any areas that may be unclear or require improvement.
By following these suggestions, you can increase the chances of conveying your message accurately and effectively, minimizing the risk of unwanted reactions from your readers.