PROCUREMENT WORK MATRIX
A procurement work matrix, also known as a procurement matrix or procurement work breakdown structure (WBS), is a structured document that outlines the tasks, roles, responsibilities, and inputs/outputs involved in the procurement process. It provides a comprehensive view of all the activities required for successful procurement management.
To create a procurement work matrix, follow these steps:
1. Identify the project scope: Determine the specific goals, objectives, and requirements of the procurement project.
2. Break down the project into tasks: Divide the project into manageable tasks that need to be completed.
3. Define task dependencies: Determine the sequence and relationships between tasks. Identify which tasks must be completed before others can begin.
4. Assign responsibility: Assign team members or roles responsible for completing each task.
5. Determine task duration: Estimate the time needed to complete each task.
6. Identify inputs and outputs: Identify the resources, information, and deliverables needed for each task (inputs) and the resulting outputs produced by completing each task.
7. Develop a visual representation: Create a matrix or flowchart that shows the tasks, dependencies, responsibilities, durations, inputs, and outputs. This visual representation helps in understanding the overall procurement process.
The procurement work matrix helps in coordinating and managing the procurement process by providing a clear overview of tasks, responsibilities, and dependencies. It aids in identifying potential bottlenecks, ensuring accountability, and facilitating effective communication among team members.
Remember to review and update the procurement work matrix regularly to reflect any changes or updates in the procurement project.